ARTICLE

Are you managing your inventory by paper, excel and workers?

December 08, 2025
4 MIN READ
Ricoh Thailand
Stock Management Ricoh
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Managing stock or inventory with workers by using Excel or paper sheet, you may face with the problems and difficulties such as

High Risk of Human Error: Manual data entry, formula mistakes, causing inaccurate records

No Real-Time Visibility: Inventory data is always outdated

Inconsistent and Inaccuracy Data: Paper records might not match Excel, creating confusion

Extremely Slow & Labor-Intensive: Manual writing and searching through pages takes significant time

Limited Collaboration & Access: Difficult for multiple users to work simultaneously without conflicts; data can be lost when shared

These are the reasons why you need to have the inventory management system for your business success

Stock-Management

 

Inventory management / control is a fundamental aspect of any business, regardless of size or industry.   The implementation of efficient inventory management leads to multiple advantages. These benefits extend across various areas of business operations. Both financial performance and strategic planning achieve improvement through enhanced inventory management practices.

  • Operational Efficiency & Accuracy
    Automation: Reduces manual entry and human error through barcode/RFID scanning
    Real-Time Visibility: Know exactly what you have and where it is, instantly
    Streamlined Processes: Speeds up receiving, picking, packing, and shipping
    Better Space Use: Organizes warehouses for optimal layout and less clutter
  • Cost Savings & Financial Health
    Lower Carry Costs: Reduce expenses from storage, insurance, and handling excess stock
    Reduced Waste: Minimizes losses from obsolete or expired products
    Employee wages: Employees must store and manage excess inventory, increasing labor costs for the business
  • Improve customer experience and satisfaction
    Companies can serve customers' orders quickly and accurately. This level of customer service can increase customer trust and loyalty, solidifying the relationship between the business and its customers
  • Strategic Insights & Growth
    Accurate Forecasting: Uses data to predict demand, leading to smarter purchasing.
    Data-Driven Decisions: Provides insights to improve marketing and procurement.
Core Technologies for Stock Management System
  • Barcode System: Barcode 2D and QR code for tracking items movement
    Recommended Products
    Barcode Printer: ZD230, ZD421, ZT411
    Barcode Scanner: DS2208, DS2278, DS3608, DS3678 and Tablet: ET40, ET45, ET51, ET56, ET60, ET65
    Consumables: Wax Resin B115A, B110M, B110TI, B115Z and Semigloss label
  • RFID (Radio-Frequency Identification): Tags on the items that allow rapid, accurate item identification and tracking, feeding real-time data into systems.
    Recommended Products
    RFID Printer: ZT411 (Options)
    RFID Scanner: RFD40, RFD90 (For use with TC) MC3300 (Options)
    Consumables: RFID soft tags
  • IoT Sensors: Sensors provide real-time environmental data (temp, humidity) and track assets, feeding more granular data to AI for better analysis.
  • Robotics & Automation: Robots and automated systems speed up picking, packing, and cycle counting, minimizing human error.

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